Monthly Archives: February 2016

Why Shredding Could Save Your Identity

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document shreddingWhat is document shredding?
Document shredding is when important paperwork is cut into tiny pieces in order to dispose of them safely. The best way to dispose of these papers is to bag them in separate trash bags when throwing them out, so that the little pieces of paper are not still all together in one bag. This deters others from piecing together the papers like a puzzle.

Shredding is more important that you might think. If you don’t shred confidential documents, you may face problem you never though you would.

What should be shredded?
Confidential paper shredding is just that — shredding any papers that should be kept confidential. Here are a few examples:

  1. Credit card receipts
  2. Utility bills
  3. ATM receipts
  4. Expired IDS
  5. Tax information older than seven years

Basically, a confidential paper is anything that contains information pertaining to your person or your life. There are some documents that have sensitive information on them, but have to be kept for a time. Just make sure that those papers are kept very secure. When the time comes to dispose of them, ensure that it is done efficiently. Even older documents can have sensitive information on them that someone with malicious intent could make use of.

Why should it be shredded?

Document shredding is important for several reasons.

  1. Identity Theft
    This is the main reason for shredding documents. One in every 10 people have been — or are currently — a victim to identity theft. This is where someone steals their information and begins to use it as there own, gaining access to their credit, bank accounts, and more. This is a huge problem in the United States. Back in 2012, almost $21 billion dollars was spent on identity fraud. Shredding documents can help stop someone from finding your information and stealing it.

    Identity theft is often used to cover for organized crime. Too many criminals have access to specialized equipment and machinery that can expertly fake identities. All that is needed is a few pieces of information from your trash. More than 43% of security breaches are the result of activities like dumpster diving. That’s why it is good to separate the confidential shredding and put it in separate dumps if possible.

    The world becomes an even scarier place when you find out someone has taken your identity and is using it for criminal activity. Avoid this altogether by simply shredding your documents.
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  3. Confidential Information Disposal
    Document shredding is also used to destroy confidential information to preserve client or patient safety. Banks, hospitals, and other organizations hold a lot of information that must be shredded once it has been finished with. This helps to keep their customers protected.
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  5. Recycle Waste Paper
    Shredding is a great way to recycle as well. You can fit a lot more paper into an area once it has been shredded. This makes it much easier to recycle and reuse without causing any problems to the company or the clients.

Types of Shredding

  1. Cross tab
  2. Strip cut
  3. Professional firm

These are the types of shredding that are available. No one method is better than the other, and all provide the equal amount of protection.

Cross tab and strip cut shredders are the machines that you can buy anywhere for personal or even office use. A professional firm will provide a large bin where documents are kept and about once a week will send a truck to come and pick of the documents to properly dispose of them using a shredder that’s built inside of the truck. If a company has a very large amount of confidential papers that need to be shredded regularly, this is a good service for them.

If in doubt: shred. There’s no such thing as too much shredding. If you do not need to keep an important document or piece of paper, then shredding is your best option. It is far better to be safe than sorry.

Document Shredding Truck Catches Fire Out West Highlights Reliability of GreenOffice Services

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document shreddingOne of the more interesting pieces of document shredding news you’ll probably hear today comes from Newport, CA. Last month, Newport Beach firefighters spent the better part of three hours putting out a fire and cleaning up the ensuing mess caused by a document shredding truck.

According to the Los Angeles Times, approximately 5,000 pounds of bulk shredding paper was dumped into the street as firefighters worked to contain the situation. By removing the shredded documents from the paper shredding company’s truck, firefighters were able to extinguish the flames quicker and prevent the blaze from spreading.

Fortunately, no one was injured, but the incident does bring into question whether or not the mobile document shredding services you’ve hired is qualified to do the job.

Secure document destruction services need to perform routine maintenance and repairs on all devices, machines, and equipment. Otherwise, incidents like this happen, as fire Battalion Chief Brian McDonough explained, saying “We think the shredder probably heated up.”

Paper shredding solutions are important for any business. About 43% of security breaches are caused by physical means such as literally digging through a dumpster. Approximately 57,868,922 records were put at risk in 2013 alone. According to a study by the Ponemon Institute, businesses in the healthcare industry are particularly at-risk. The study estimated that 43% of all security breaches happen in this industry alone.

Getting rid of potentially sensitive material before it falls into the wrong hands is imperative. About 8% of all paper documents are eventually lost, and 3% of all paper documents are filed incorrectly. Get it out of harm’s way and check out the safe, secure, and fire-free document shredding services GreenOffice has to offer.

Why You Need to Consider Paper Shredding Services

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paper shredding companyChoosing how to keep, discard, or otherwise organize the many files that businesses often deal with can be an overwhelming task for anyone, but it doesn’t have to be. Document shredding is a great way to make sure the files you do have are up to date and organized. Who really wants to wade through stacks upon stacks of files to find a single sheet of paper? That cuts down on the efficiency of your business, after all. Here’s why you should get in contact with a paper shredding company now!

Security
Did you know that one in every 10 people is a victim of identity theft? Additionally, about 43% of security breaches are the result of physical actions, like dumpster diving. Identity theft actually cost Americans about $21 billion in just one year, but confidential shredding could make it more difficult for thieves to get their hands on consumer information. This will not only make your employees feel safer, but it could help you gain consumers, which is always a plus.

Professionalism
Let’s face it: no one is going to take a business seriously if the workspace or consumer floor is a mess. It’s simply unprofessional, and will likely make your company seem highly unorganized to the casual observer. It does not matter if it is an “organized chaos” or not, things could still get lost. Think of it from a consumer standpoint — would you give your business to someone who can barely find a piece of paper in the mess they’ve made? Cost effective paper shredding solutions will put an end to the chaos and bring much needed order.

Convenience
When you destroy documents in a sustainable way, you are really doing yourself a favor. In addition to the benefits of security and professionalism, you free up space in your office or business. Whether this simply declutters the space it makes room for newer files, the results are the same: an organized office space. This convenience will allow you to find important files and documents without all the fuss of going through different drawers of old papers.

Do you currently use any document shredding services? What was the biggest reason you decided to invest in a paper shredding company? Have you noticed a difference?

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